Academic Scheduling

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The Academic Scheduling Office schedules and controls approximately 150 classrooms, seminar rooms, and auditoriums on the Boulder campus. We schedule these rooms for academic reasons such as courses, review sessions, films, and midterm and final exams.

Non-academic uses of classrooms for student clubs, meetings, and workshops are scheduled by Events and Catering in the UMC, at 303-492-8833.

Semester Specific Information	ISIS Step-by-Step Guidelines
Services Provided	Contact Information

Resources

• Centrally Controlled Classrooms
• Department Contacts
• RAP-Special Program Section Numbers
• Standard Meeting Patterns

Semester Specific Information

All past, current, and future term information regarding planning calendars, instructions, and term dates can be found on the Semester Specific Information page, for reference when designing future terms.

Services Provided by Academic Scheduling

Adding and revising COurses

• For Existing Courses: We process course maintenance requests: adds, cancels, and changes, as well as set up restrictions for specific course sections. Please use the forms below to request these changes.
• ISIS: Course Revision Form
• ISIS: Course Term Update Form to Add a Class
• ISIS: Course Term Update Form to Cancel a Class
• ISIS: Course Term Update Form to Modify an Existing Class
• Student Program Restriction Form



• For New Courses: We supervise and edit course entry, and provide needed info for building courses. Please submit the course proposal form to request a new course.
  • ISIS: Course Proposal Form
  • Course Numbering Guidelines

ClassRoom Scheduling:

• To Submit a Room Request:
  • Please contact only one of the co-coordinators and use only one form of communication.
  • One-time room requests can be submitted via e-mail or by phone
    
    
• For Course-Related Activities: To book a centrally-scheduled classroom for a review session, exam or any other activity associated with a specific course, please provide the following information.
  1. Begin and end date(s): i.e. full semester, three consecutive dates, one time only, etc.
  2. Day(s): of the week.
  3. Start and end time.
  4. Reason: What the booking is for (i.e., CHEM 1131 review; SOCY 1160 exam).
  5. Contact Information: Your phone number and name.
     
     
• Additional Requests:
  • Classroom Change Notice
  • Specific Room Request
  • Large Room Request
  • Summer Special Programs Room Request

Final Exam Scheduling

• Final Exam Schedule:
  • We maintain the final exam schedule for each semester.
• Common Final Exam Room Request Form

Departmental Staff training

• Academic Scheduling periodically offers training sessions for faculty/staff in academic departments, deans, and residence hall programs covering ISIS Curriculum Management.
• We offer hands-on practice in our training room for setting up and maintaining a department's course data. This training is scheduled as needed and interested users should contact our office for more information.

Additional services Provided

• Schedule of Courses: Create planning dates for the Schedule of Courses for semester and summer terms and maintain course descriptions for the catalog.
• Course inventory: Maintain course inventory for Boulder campus and maintain the historical course inventory file

ISIS Step-by-Step Guidelines

1. Step-by-Step: Adding or Revising a Class
2. Step-by-Step: Updating Sections of a Class
3. Step-by-Step: Adjust Class Associations
4. Step-by-Step: Creating Combined Sections
5. Step-by-Step: Canceling a Class

Contact Information

For the fastest service, please submit a request only once and provide complete information.

Name	Phone	E-mail
Debbie Otterstrom	303-492-4570	Debbie.Otterstrom@colorado.edu
Trina Hicks	303-492-8669	Catherine.Hicks@colorado.edu

Academic Scheduling co-coordinators can also be contacted by
Fax: 303-735-3705