Office of the Registrar - University of Colorado, Boulder

Web Operator Instructions

Faculty and Staff » Web Operator Instructions

For SIS Web Operator, the web address is https://hydra.cusys.edu/pinnacle/operhome.bd.htm

You will be directed to the STUDENT INFORMATION SYSTEM screen. Please read the information on this page before logging in. Access to functions within Web Operator reflects your level of SIS access. If you are denied access, for example, to degree audit information on SIS, you will not be able to access the Degree Progress feature on Web Operator.

After reading terms on this page, click on the following: By logging in, I agree to the terms of this usage .

Enter in your Operator ID and password. The Operator ID will be your first name.last name, all lower case, i.e.; jane.doe. Your password should be the S or the O (must be in upper case) from the SIS logon you were assigned by UIS, and the last 5 digits of your Social Security Number (7 digits for new users). Click submit . For security reasons, we recommend you change your password after you have successfully logged on the first time.

At the top of the next screen, enter either a SID number or a name to do a name search. If doing a name search, enter the last name, comma and then the first name. Click Name Search . This will give you a list of students found matching that name. Choose which student you want by clicking Select next to the appropriate name.

You can now navigate using the blue buttons at the bottom to select the desired function.

Address - allows you to select student addresses (permanent, mailing or next-of-kin). Click submit after the selection is made. This only allows you to browse the addresses, not update them. Updates are made in SIS. Students can update their addresses via PLUS or at the registrar's office.
Transcript - allows you to view a student's transcript listing courses in a chronological order as well as transfer credit. You can print a copy of an internal or external unofficial transcript on your system printer.
Class List - Enter in the requested data.
In your class list if you see a "P" in the column labeled PRIV next to a student's ID number they have privacy on their records. This indicates no information can be released on the student without written permission from the student. Click here for complete information about FERPA (The Family Educational Rights and Privacy Act). This privacy information applies to information on all appropriate Web Operator pages.

Academic Unit of Course - select one of two options: Main campus or Continuing Education.
Term of Course Offering - Whichever term the desired class list is offered, for example, Fall Semester 2004.
Select Course Subject or Enter Course Subject Abbreviation
- Select Course Subject - The four-letter abbreviation for the department in which the course is taught. They are in straight alpha order in the drop-down box and are not sorted by college.
  OR
- Enter Course Subject Abbreviation - Enter the four-letter abbreviation for the course offered
- Course Number - Enter the four-digit number for the course offered
- Section Number - Enter the three-digit number for the section number (for example, section 1 would be entered 001).
List Option - Select from the following choices:
- Enrolled Students - a listing of all students who are currently enrolled (Enrl Status = E) in your course.
- Wait-Listed Students - a listing of those who are wait-listed only (Enrl Status = W, appears in alpha order).
- Wait-Listed Students in Wait List Sequence - for those courses that have automatic or re-sequenced wait lists, you will be able to view your wait-listed students in order of priority to be enrolled in your course, as openings occur.
- Enrolled and Wait-Listed Students - View a roster of students who are both enrolled and wait-listed (appearing in alpha order).
Combined Sections Option:
- Generate Class List for SELECTED Section Only - this will produce a class list for only the section desired, and not both sponsored/non-sponsored sections.
- Generate Roster of the COMBINED SECTIONS - this will produce a class list of both the sponsored and non-sponsored sections, combined into one roster.
Student Phone Option: Display Phone number - Day, Mailing, Perm order - if you would like a roster that displays phone numbers, you can select this option. This can be useful if you need to call students in classes. The selection order to display is as follows:
- Day - used only by Continuing Education. Most Boulder main campus students will not have a day phone listed on SIS.
- Mailing - the students' local phone number. Boulder collects and stores this information. If no DAY phone exists, the system will default to the next phone number available - in most cases; this will be the Mailing phone.
- Perm - the students' phone number of their permanent residence.
- Do not display students' phone number - use this option if you don't want to see any information.
Student E-mail Address Option:
- Do not display students' e-mail address - use this option if you don't want it displayed.
- Display students' E-mail address - This will give you a list of e-mail addresses for those students in your class who have e-mail addresses, at which time you can create distribution lists for mailings. For main campus students only, the e-mail address that will be stored will only be the student e-mail address created through the university and stored on the ITS system. Continuing Education students, as well as those from other campuses, may have different e-mail addresses. Students who have e-mail addresses outside the university system may forward their CU e-mail account to their other e-mail address.

NOTE: Please do not attempt to send e-mails to course rosters larger than 200 using WebCT, WebOperator, Listproc or your own e-mail account. Sending bulk e-mails puts a strain on Boulder campus e-mail resources. For more information on Boulder campus electronic communications, please go to http://www.colorado.edu/its/docs/email/bulkemail.html .

Once you have made your selections, you have the choice to display the list on the SIS Web Operator System, or to download the list to your own computer. The downloaded file may be used in a spreadsheet or other software which supports comma-delimited ASCII text. Information on how to proceed is explained in the popup called DOWNLOAD HELP.

Non Credit Class List - Same as Class List except for non credit classes (see above).
Course Status - To search for open course offerings of a core or subject area. (This is the same course status feature that students use in web registration.)
- Select Course Academic Unit and Select Course Term - Select Main campus or Continuing Education and desired term (i.e. Fall 2004)
- Select Course Subject or Enter Course Subject Abbreviation - Select from a drop down list or enter four letter course abbreviation
- Core Course Area Selection - This option is available for College of Arts & Sciences only
- Select Course Level or Provide Course Number - You can choose to search by course level (Undergraduate, Lower Division, Upper Division, Grad Level) or by course number.
- Optional Course Search Information You May Select -
  - Include open courses only?
  - Courses meeting on: may select more than one day.
  - Courses meeting from: select desired hours.
  - Summer session: select term desired.
  - Continuing Education course type: choose from classroom, online/internet, correspondence.
  - Continuing education program: choose Boulder evening, independent learning, CAETE, or all programs.
Reg. Status - This is an updateable screen for the purpose of indicating whether the advising requirement has or has not been satisfied and gives registration eligibility information. NOTE: Advising flags and many miscellaneous stops are not set for continuing students until about one month prior to when the continuing student registration period begins.
- Academic Unit of Registration - select one of two options: Main campus or Continuing Education
- Term of Registration - whichever term the registration eligibility list is offered, for example, Fall Semester 2004. Click submit.
- Students' REGISTRATION ELIGIBILITY Status - you can click on days/hours to see when the system (web registration) is available to students for the term.
- Eligibility Tests Satisfied - indicates status of eligibility/ineligibility. This includes:
  - Readmission required? If yes, student should contact the Office of Admissions to determine if a new admissions application is required. If no, student has passed the check.
  - Academic Stops? If yes, student should contact the dean's office of their primary or secondary (if one exists) colleges to determine why an academic stop has been placed upon the record. If no, student has passed the check.
  - Financial Stops? If yes, student has an outstanding financial obligation and should contact the Bursar's Office for resolution. If no, student has passed the check.
  - Miscellaneous Stops? If yes, student has a stop for a variety of reasons. If no, student has passed the check.
- Advising Options:
  - Athletic Academic Coordinator approval required? If needed, the student must receive advising through the Athletic Department.
  - Student Academic Services Center approval required? If needed, the student must receive advising. Most often, this is within the students' major department.
  - Primary college approval required? This information either comes from a batch download provided by the Dean's Office or via update to SIS.
  - Primary Major 1 Advisor approval required?
    Student's Advisor: The Student's Advisor name will be listed here.
  - Registration Time Restriction? If yes, the time assignment for the student to register has not yet passed. If no, student has passed the check.
  - Submit Advisor Approval Change - operator (advisor) can change one of the above advising options as shown below and then process the selection by hitting the Submit Advisor Approval Change button:
    - Advisor Approval is Received
    - Advisor Approval is Waived
    - Advisor Approval is Required
- Student ENROLLMENT Status
  - Enrollment Status (Credit Load): this can either be enrolled, withdrawn or not enrolled, dependent upon the student's actions.
  - Enrolled Hours: number of enrolled hours
  - Wait-Listed Hours: number of wait-listed hours, if applicable (this field will only show if the student is indeed wait-listed).
  - Total Enrolled and Wait-Listed Hours: Total of the above
- Student CLASSIFICATION for the Term
  - Residency Status: Students resident/non-resident tuition classification
  - Current Class: Freshman, Sophomore, Junior or Senior
  - College: Student's enrolled majors - up to two may be entered on SIS
  - Primary Advisor: Students primary advisor
    Major: Student's enrolled major
Final Grades - Select the Academic Unit of Registration and term, then click submit. This screen gives class schedule, grade, current term stats, cumulative stats, as well as some bio and demographic information. This is similar to screens 104 and 118 on SIS, but formatted differently.
Degree Progress (Same as degree audit request)
- Academic Unit of Registration - select one of two options: Main campus or Continuing Education
- Report Type -
  - Degree audit - will match requirements against a student record.
  - List of Major Requirements - will display requirements for a particular program (does not run against a student record).
  - Current Primary Program - will display a report (type selected above) for students' primary program.
  - Current Secondary Program - will display a report (type selected above) for students' secondary program.

Program for the Audit

Click submit. It is not necessary to select a program or catalog year. Web Operator will automatically use the program and catalog year listed on the student's record in SIS, screen 111.

If you want to view a report for a program not defined for the student, select "What If" and choose a degree audit from the displayed list. You must select a major and catalog year.

Major - select any degree program from the list
Catalog - select most recent catalog year
Click submit

Student Audit Options - There are three options you may select to display specific data in the report requested.

Perform "Final Audit" Analysis?
Select yes to see only courses with final grades in the report. Select no to see "in progress" courses (those in which the student is registered but does not yet have a final grade).
Print Student Classification Data?
Select yes to have student data (such as class rank, catalog year, degree program, date of birth) appear near the beginning of the report.
Print Advisor Notes?
Select yes if you want to have SIS screen 656 advisor notes appear near the beginning of the report.

There is a 20-minute time-out feature on the SIS Web Operator System. If you do not enter in any data within this 20-minute timeframe, you will be timed out of the SIS Web Operator system.