Faculty and Staff

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If you are a faculty or staff member assisting a student in a search, please see the Students page. For information relevant only to faculty and staff, see below.

Contacts, Calendars, and Archived Information

• Contacts:
  • Office of the Registrar Contact List - Includes Office Breakdown and Staff Responsibilities
  • Joint Office Training
• Calendars:
  • Production Calendar
  • Overview Calendar
  • Archive - Past Term Information and Documents

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Ememo, Data, and Imaging Services

• Send an E-mail Memo to Student Groups
• One Time Request for a Student List, File, or Mailing Labels
• Registrar Query System - Self Service Student Data Reports
• Request form for Access to the Web Imaging Server

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Current Student Information System (SIS)

• System and SIS Access Request Form - Get more information about the policies and requirements of using the SIS system by searching the University Information Systems site
• SIS Web Operator Instructions

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Student Information System (SIS) and Degree Audit Replacement

• For the latest news on the Degree Audit System Replacement
  project, click here: Degree Audit Replacement
  
  
• For the latest news on the Student Information System (SIS)
  Replacement project, click here: SIS Replacement

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Class and Course Information

• Academic Scheduling - Responsible for Classroom and Course Scheduling
• Class Lists/Roster Distribution
• Major Code Request Form
• Pre-Requisite Checks on Class Rosters
• Series 7 Reports
• Valid Major, Minor, Track Code Request Form

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Degree Audit

• Degree Audit - Services for Faculty and Staff

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Athletic Eligibility

• Degree Applicability - Web service for advisor staff to complete the "SATPRO" form online for student athletes
• Progress Toward Degree Form A&S - Percent of Degree Requirement - updated 5/2009
• Progress Toward Degree Architecture and Planning - Percent of Degree Requirement - updated 5/2007
• Progress Toward Degree Leeds School of Business - Percent of Degree Requirement - updated 5/2007
• Progress Toward Degree Engineering - Percent of Degree Requirement - updated 5/2007

 

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FERPA

• Concerns for Student Behavior, Health and Safety in Relation to the Family Educational Rights and Privacy Act (FERPA) Regulations
  
  
• Balancing Student Privacy and Student Safety: A Guide to the Family Educational Rights and Privacy Act for Colleges and Universities
  
  
• FERPA – Update and Clarification Based Upon New Regulations – 2009
  

• Training and Employee Responsibilities
  
  The Office of the Registrar follows FERPA guidelines (Family Educational Rights & Privacy Act), which is a federal law designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the protection of inaccurate and misleading data through informal and formal hearings. There are certain guidelines that as faculty and staff members you are expected to know and follow. Please see FERPA Training for Faculty, Staff and Student Employees for specific information. Every employee is to have a Employee Acknowledgement of Student Data Access Regulations on file with their department.

• Parental Access to Student Educational Records
  
  Parents may be granted access to their student's educational record in one of two ways. If the student has granted permission for parental access, this appears on SIS screen 119, Flag 6, and the field will be coded with a Y. If Flag 6 is Y, only the parent(s) listed on screen 19 may be granted access to the educational record.
  
  The second method for parents to obtain access to the student educational record is to complete a Parental Affidavit of Dependency. This form must be completed by the parent, notarized, and returned to the department granting access, along with a copy of the parent's most recent federal income tax form which lists the student as a dependent. Departments may download the Generic Parental Affidavit of Dependency, and modify the generic form to include the department name and mailing address. Items which should be updated by departments appear in red in the Generic form. Once the form is received, departments must retain the form as part of the education record.